Heard of GTD System? It’s an effective Time & KPI Management technique you can apply at work.
You can read the Getting Things Done book or watch this short book summary video and start boosting your work productivity.
Transcript: Get More Done Fast: Master the GTD System in 3 Minutes
The GTD (Getting Things Done) system, developed by David Allen, is a powerful productivity or time management method that can help you clear your mind and focus on what’s really important to you. Here’s how the GTD system works:
One, capture—write down every task, idea, or commitment that’s on your mind. Use a digital tool like a note-taking app such as OneNote or a physical notebook. The key objective is to empty your brain. This step is crucial to declutter your mind and prevent forgetting important tasks.
Two, clarify—determine the nature of each item. Is it a task, a project, a reference, a habit, or something else? If it’s a project, break it down into smaller, actionable tasks. Set a due date and assign a deadline for each task if possible.
Three, organize—create a system to organize your tasks and projects into appropriate categories or folders. Consider using a system like Next Actions, Projects, Waiting For, and Someday/Maybe. Then, prioritize them—determine which tasks are most urgent and important to you.
Four, reflect—once planned, remember to review regularly. Set aside time each day and week to review your plan. Daily reviews help you stay on top of your tasks, and update and adjust when necessary.
Five, engage—execute your plan. Choose what tasks to work on based on your current context, energy level, and time available. Trust your system and focus on doing the tasks from your plan.
Here are some important tips for successful implementation of the GTD system: Keep it simple—don’t overcomplicate your system. The goal is to declutter your mind, not create more work. Be flexible—adapt your system to fit your personal preferences and workflow. Adopt technology—consider using productivity apps or tools to help you manage your tasks and projects.
I’m Andrew, and I share work productivity tips to help you grow your career. If you’re interested in these topics, follow this channel for more. If you liked this video, give it a thumbs up, and I’ll see you soon in my next video.
